MONET Procedures and Documentation
Procedures and Documentation Procedures and Policies Handbook Expenses Claim Form Policies and Procedures Document The procedures and policies handbook is designed to act as a quick reference to members who wish to clarify certain aspects of the operation of MONET. The information given often reflects the views of the European Commission which is a necessary stance due to the total financial support of FP5. Other policies are a result of management decisions made purely within MONET itself and some are developed from recommendations made in the report “Evaluation of the Concept of Networks of Excellence - Final Report” available from the Esprit Commission. The Policies and Procedures Document can be down-loaded as a pdf. Expenses Claim Form Note: Claims should be submitted using the online form below [Send supporting documents & receipts separately by post]. Guidelines 1) All travelling expenses must be agreed prior to claim. 2) The Co-ordinating Node request that all expenses be submitted within 3 months of the date the expense was incurred. 3) Expenses will be paid on the basis of ACTUAL costs subject to the constraints laid out below. 4) All claims must be supported by documentary evidence appropriate for the type of claim. For example, expenses must be supported by receipts. 5) Travel expenses will be paid at the following rates:    a) Flights: Economy class.    b) Rail: Second class or equivalent.    c) Car: Variable rates per kilometre. Please contact the Co-ordinating Node. 6) Subsistence costs should not be unnecessarily high or extravagant. What constitutes a high or extravagant cost will be decided upon by the MONET Co-ordinating Node and a potential claimant must consult the Co-ordinating Node before claiming or incurring the cost. 7) Claims for finance should be made on the standard form (below) and as shown in Annex 1 of the Policies and Procedures Document. Submission Name: Organisation: Date of expense: Purpose of expense: Public Transport costs in your local currency (give details): Private Car costs at equivalent in your local currency to 0.26€ per km (give details): Subsistence costs (give details): Any other expenses (please itemise): Total: Payee Details (Name and address, Bank details) Receipts for expenditure sent separately by post or fax? [If they are not sent, the claim may not be processed] Yes No Report on event sent separately to MONET Administrator? [If required] Yes No Payment method preferred: Cheque Bank Transfer
[Page top] Any problems with this page please contact: Web maintainer Page last updated: June 3, 2003